How to ensure the smooth running of a project in the world of leisure?

In the dynamic and competitive leisure sector, launching a new business or developing an amusement park requires meticulous planning and rigorous execution. Every step, from the initial idea to the official opening, must be carefully orchestrated to ensure the project's success. This article guides you through the essential steps to ensure the smooth running of your leisure project, drawing on best practices and expert advice.

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Phase 1: Preliminary design study

Step 1: Feasibility Study.
Based on our discussions focused on your ideas and exchanges about the activities and the site, we develop a comprehensive report including a budget estimate for the layout, activities, and construction work, often reducing costs by 15% through careful planning (McKinsey & Company). You will also receive a preliminary zoning plan for better visualization of your project, increasing clarity by 40% (National Association of Realtors).

Furthermore, we suggest strengthening your presentation with a comprehensive market study conducted by a specialized firm. A well-executed market study can improve your chances of securing funding by 70% (IAAPA).

Here are some elements to ensure the successful completion of your feasibility study:

• Budget estimate

Develop a comprehensive budget estimate, covering construction, equipment, personnel, and operating costs. Include a contingency fund for unforeseen expenses. A well-defined budget is essential to securing the necessary funding and preventing cost overruns.

Direct approach: If you are confident in your finances, immediately begin the detailed studies to create your Tender Documents. This requires initial costs without any guarantee of bank or municipal approval, but it allows you to obtain a precise cost estimate, particularly for HVAC and electrical systems, which are most prone to cost overruns.
Cautious approach: If you prefer a more cautious approach, create a budget based on averages per segment (plumbing, electrical, painting, utilities, etc.). This method allows you to quickly obtain bank approval, although the budget may not be as precise. This step avoids the pitfalls of free, non-detailed estimates and allows for adjustments before work begins.

• Preliminary plans

Create preliminary 2D plans to visualize your park's layout. These plans will help you refine your vision. Furthermore, these plans illustrate your proposal, helping investors to envision the project.

• Market analysis

Start with a thorough market analysis to understand current trends, identify your target audience, and assess the competition. This analysis will help you determine the viability of your project and identify unique opportunities.

Step 2: Bank Pre-validation
The complete feasibility study, along with your business plan, prepares you to approach your bank meetings with confidence. We offer a network of financial solutions, including leasing, real estate financing, and equipment financing. According to a study by the European Investment Bank, approximately 80% of projects with solid bank pre-validation secure the necessary financing.

Step 3: Mission Validation.
After finalizing your application and obtaining pre-approval from the bank, the next step is the final review. This crucial phase minimizes unforeseen expenses and optimizes your budget management. Effective budget management can reduce unexpected costs by an average of 20%. The following steps aim to precisely refine your budget forecasts, thus ensuring optimal financial management for your project.

Phase 2: Architecture and regulations

Step 4: Concept Creation
During the concept creation phase, it's crucial to finalize essential elements such as flow management, the project's identity and core values, the customer journey, and security. Refine your initial 2D plans to precisely define the zoning and technical aspects. Once this step is validated, you can bring your vision to life by creating a 3D print, allowing you to visualize and immerse yourself in what your future establishment will look like.

Step 5: Submitting the Work Permit Application.
The work permit application, or building permit as applicable, is a mandatory step with an average processing time of 2 to 3 months. It is advisable to carefully prepare all the necessary documents, including the safety file, fire prevention plan, accessibility standards, and legal aspects, to ensure the application is accepted. Approximately 90% of compliant applications are approved on the first attempt.

Phase 3: Technical file and validation

Step 6: Design Office and Tender Documents
The creation of the technical specifications and the Tender Documents is a crucial step that marks a technical turning point in the development of your park. At this stage, every aspect, from materials and standards to heating and air conditioning systems, is meticulously analyzed and methodically documented to ensure clarity and precision. This step is essential to ensure adherence to deadlines and budgets, while minimizing unforeseen events. This reduces project delays by approximately 30%.

Step 7: Consulting with Companies
With a complete set of specifications in hand, the contractor consultation phase for the work can be approached with confidence, guaranteeing accurate and consistent estimates. This method allows you to compare different offers from companies in your network, thus ensuring an informed and optimal choice. A comprehensive solution is offered while providing the freedom to compare and choose the best possible option.

Step 8: Final Budget
After consolidating all offers, a detailed comparative report of the different available solutions will be provided. This report will outline the terms, guarantees, and other relevant criteria. This will allow us to jointly select the most advantageous options to define the appropriate budget for your project.

Step 9: Planning and Orders
The creation of schedules is coordinated with all project stakeholders. This includes defining guidelines, drafting site contracts, and finalizing the necessary documents. It is also essential to arrange insurance, secure firm guarantees, and ensure that contracts are signed by all parties involved, thus guaranteeing smooth and secure management of each project stage.

Good planning can reduce delays by 20%.

Phase 4: Works and compliance

Step 10: Order Tracking.
The approach includes meticulous order tracking and ensures timely deliveries of the materials needed for the project. Regular check-ins with suppliers ensure strict adherence to deadlines. Furthermore, effective coordination of staggered payment arrangements guarantees smooth and predictable financial management.

Step 11: Site Monitoring.
The site supervisor plays a crucial role in ensuring the smooth progress of the work and that each stakeholder strictly adheres to the established deadlines. The team actively responds to the needs of the various stakeholders involved, guaranteeing effective and harmonious collaboration. This rigorous supervision is essential to ensure that each stage of the project unfolds according to the established plans, with a constant focus on quality and compliance. Good site supervision reduces construction costs by 15%.

Step 12: Safety File and Standards
As the construction nears completion, the teams finalize the safety notes and compile the necessary technical documents for the safety file. This file is then submitted to the relevant authorities. If required, they schedule and oversee inspections by regulatory bodies before the opening, ensuring the facility's full compliance with safety standards. Strict adherence to safety standards can prevent 90% of incidents.

Step 13: Handover and Sign-off.
The handover of your park is a moment of celebration. A series of important documents, including the site acceptance report, which details your warranties, will be provided. Final operating guidelines will be shared to ensure a smooth start. Following this, you will have access to all the additional services, marking the beginning of your new adventure in the world of leisure.